Grant Name: Community Building Fund – Capital Stream

Status:

Application period is closed

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Deadline:

NA

Description

The Community Building Fund – Capital stream provides support for non-profits, Indigenous communities and Municipalities in the community sport and recreation sectors. The fund will help strengthen communities by supporting the repair, renovation or retrofitting of existing sport and recreation facilities to address:

  • local community need by extending the life and maximizing the use of existing facilities (e.g. playgrounds, splashpads, etc.) OR
  • COVID-19 related public health requirements now that support future preparedness

If your organization and project are not eligible for funding through the Community Building Fund – Capital stream, we encourage you to explore additional funding opportunities offered by the Ministry of Heritage, Sport, Tourism and Culture Industries and Grants Ontario.

Eligibility

Organization eligibility

Organizations applying to the Community Building Fund – Capital stream need to operate or manage sport and recreation facilities in Ontario that serve the public at-large, and must be one of the following:

  • A charitable organization* or public foundation registered as a charity by the Canada Revenue Agency 
  • An organization incorporated as a not-for-profit corporation without share capital in a Canadian jurisdiction
  • A First Nation / Métis / Inuit or other Indigenous community
  • A Municipality

*Conservation authorities are eligible to apply as charitable organizations for the Capital stream

Ineligible organizations include:

  • An agency of the provincial or Federal government
  • Organizations that are receiving funding from other sources for the same component of a capital project
  • Colleges and universities operating sport and recreation facilities
  • Primary and secondary schools operating sport and recreation facilities
  • For-profit organizations

Policy requirements

Organizations need to meet the following OTF Policies:

Financial statement requirements

While all organizations must meet OTF’s Financial Statement requirements, Municipalities, First Nation, Métis, Inuit, or other Indigenous communities are not required to submit financial statements with their grant application.

  • Organizations must upload their most recent completed financial statements based on their fiscal year-end date and total revenues.
  • Financial statements must be completed within 12 months of the organization’s most recent fiscal year-end.
  • Additional information pertaining to a surplus or deficit will need to be uploaded along with the financial statements, if applicable.
  • Organizations must have at least one year of financial history from their incorporation or charitable registration date based on their organization’s fiscal year-end date.
  • Financial statements must be Board approved (draft statements are not accepted).

Review all financial statement requirements

Board of directors’ requirements

All organizations must meet OTF’s Board of Directors requirements. However, Municipalities, First Nations, Métis, Inuit, or other Indigenous communities are not required to submit Board of Director information with their grant application.

Please ensure your organization meets all of the following criteria:

  • Your organization must have a minimum of three active board members (term end dates must be on or after the grant application deadline date).
  • At least 50% of the board must maintain an arm’s length relationship to each other. This means that board members and executives are not married or related to each other and do not work as business partners or are in another relationship where interests may be compromised.

Municipality signage requirements

Municipalities that receive grants of $100,000 or more will be required to purchase, produce and install an Ontario Builds sign.

  • Signs will need to be installed once grant applications are approved and OTF Grant Contracts are signed.
  • Municipalities with project costs of $100,000 or more will be responsible to purchase, produce and install the Ontario Builds sign using $10,000 to be allocated in the Total OTF Budget Request.
  • Review the Ontario Builds sign guidelines to assist with producing the sign.

Review the project costs section to understand how to include the required signage cost into the Total OTF Budget Request.

Organization and grant requirements

While all organizations must meet OTF’s financial statement and Board of Director’s requirements, Municipalities, First Nation, Métis, Inuit, or other Indigenous communities are not required to submit financial statements or Board of Director information with their grant application.

Please ensure your grant application meets all the following criteria:

  • All questions, acknowledgments and attachments are complete.
  • Complies with the Eligibility Policy, except where otherwise noted in the Community Building Fund – Capital stream requirements.
  • Complies with OTF policies.
  • Strongly aligns with your chosen Community Building Fund – Capital stream outcome(s).
  • Provides appropriate financial statements based on your organization’s total revenues and fiscal year end date, according to the financial statement requirements.
  • Board of Directors is current and meets OTF requirements.
  • OTF has no concerns with your organization’s OTF granting history, for all past applications, either approved or declined.

How to Apply?

1.       Application submission

Visit the grant application deadline page. Once the online application portal opens, you can begin the application.

2.       Review and assessment

OTF staff will first review your application as well as information available on your organization’s website and social media accounts, to make sure you are eligible to apply, that your application is complete, and is a fit with the grant requirements. Our experienced staff and local volunteers score your application against the grant assessment criteria.

3.       Recommendation and selection

Local Grant Review Team volunteers make funding recommendations. OTF’s Board of Directors approve these recommendations.

4.       Notification

The final list of approved grants is sent to Ontario Members of Provincial Parliament (MPPs) to give them the opportunity to congratulate successful recipients directly, when possible. OTF then notifies all applicants of the final decision.

5.       Orientation

Successful applicants take part in a mandatory orientation session with their OTF Program Manager.

6.       Confirmation

Successful applicants are sent an email with their OTF Contract.

7.       Activation

  • Grants are activated once OTF contracts are signed and returned electronically.
  • Next, in order for OTF to release the first grant payment through electronic funds transfer (EFT), the organization’s banking information needs to be confirmed in OTF’s online portal.

8.       What happens during your grant?

  • Reporting and Monitoring: In addition to grantee engagements as required, grantees submit a final report when the grant is completed. This covers the achievement of the grant.
  • Completion: After OTF staff approves the final report and the grant recognition requirements are met, the grant hold-back funds are released, and the grant is closed.
  • Grantee compliance: A random sample of grants are subject to a Grantee Compliance Audit. Grants can be audited for compliance at any point within the grant’s life, or after the grant has been closed.

Funding Amount

  • Minimum $10,000
  • Maximum $500,000

Contact Information

Processing Fee

NA

Location/Classification

Ontario

Community Services

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