Grant Name: Documentary Heritage Communities Program

Status:

Active

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Deadline:

The next call for proposals will open on October 13, 2021, for projects starting April 1, 2022. The deadline for submitting a completed application package is January 12, 2022, at 11:59 pm Pacific Standard Time (PST). We will not accept proposals received after the deadline.

Description

Library and Archives Canada (LAC) provides funding each year to documentary heritage organizations across the country. This funding helps to ensure that Canada’s continuing memory is documented, preserved and available to the public. Organizations may apply for funding through the Documentary Heritage Communities Program’s (DHCP) annual call for proposals each fall.

Eligibility

Local documentary heritage organizations eligible to apply to the DHCP are non-profit organizations that hold collections of mainly local or regional significance:

  • Archives
  • Genealogical organizations/societies
  • Historical societies
  • Indigenous organizations/government institutions
  • Libraries
  • Organizations with an archival component
  • Professional library or archival associations

All applicants must be privately funded (50% or more) with the exception of Indigenous organizations/government institutions.

Different funding conditions apply to incorporated and non-incorporated organizations, as well as to organizations that have received DHCP funding in the past.

Ineligible applicants
  • Businesses (for profit)
  • Government institutions (except Indigenous government institutions)
  • Publicly funded organizations (such as municipal libraries)
  • Educational institutions (such as schools, colleges, universities)

Furthermore, non-profit organizations that are administered by a government entity or that receive more than 50% of their annual operating funding from any level of government without having to request it, are ineligible to apply for funding under the DHCP.

An ineligible applicant can still participate and/or collaborate in a project submitted by an eligible applicant, by providing the latter with in-kind or financial assistance. However, an ineligible organization cannot act as a co-applicant or official partner, nor can it benefit financially from the contribution.

How to Apply?

Before you start:

  1. Read these guidelines in their entirety.
  2. Test the eligibility of your organization and project.

You must meet all eligibility requirements and submit a complete application package prior to the application deadline to be considered for funding.

Apply through the LAC funding portal

The LAC funding portal enables you to submit your application and complete any requirements easily and securely. Please note that LAC will not accept any application submitted by another method, such as email or mail. LAC strongly recommends that each applicant organization create and use only one account. Once created, the account can be used for multiple funding requests.

Applications must be submitted in either English or French.

During the call period, you may save your information on the LAC funding portal and later return to complete your application.

Once you have submitted your application, you will receive a confirmation email. At this point, your application will be locked, and you will not be able to make any further changes.

Completing the application package

A complete online application package includes the following:

  • Organization profile, including mandatory documents as requested in the LAC funding portal:
    • Proof of non-profit status or registration as a charitable organization (see note below)
    • Proof of incorporation, if you are an incorporated organization (see note below)
    • Letter of reference, if you are a non-incorporated organization, from a recognized national association or any level of government (municipal, provincial or territorial—see note below)

Please note that the three previous documents are mandatory for all applicants, with the exception of Indigenous government institutions.

    • Financial statements for your last two completed fiscal years (audited if available)
    • Annual report or strategic plan
    • Organizational chart
    • List of current board members and full-time staff
  • Project information, including mandatory forms as requested in the LAC funding portal:
    • Project Budget Form
    • Project Timeline Form
  • Depending on the proposed project, you may also need to include the following supporting documents:
    • Proposals, agreements and/or terms of reference for tenderers, consultants, etc.
    • Letters of intent or confirmation letters (for example, from project hosting venues)
    • Confirmation of other sources of funding
    • Partnership information (if you are submitting a project in partnership with another eligible organization)
      • Identify the organization as partner in your application
      • Provide an organization profile and supporting documents (see list above) for your partner
    • Confirmation of copyright if a project involves a newspaper collection

Funding Amount

DHCP funding can cover up to 100% of a project’s eligible expenses.

When appropriate and feasible, we encourage organizations that have received funding from the DHCP in the past to submit applications in partnership with other eligible organizations, as well as to secure other sources of funding.

The Program will award eligible projects as follows:

Small projects: Up to $24,999
  • Duration is up to one year.
  • Both incorporated and non-incorporated non-profit organizations can apply.
  • Indigenous government institutions can apply.
Large projects: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas)
  • Duration is up to one year.
  • Incorporated non-profit organizations can apply.
  • Indigenous government institutions can apply.
Multi-year projects:

Organizations that have received DHCP funding in the past and that have completed their project(s) can apply. A project is considered “completed” once LAC accepts the organization’s project-end report.

Small multi-year projects: Up to $24,999
  • Duration is up to two years.
  • Total funding cannot exceed $24,999.
Large multi-year projects: Up to $50,000 per year (or up to $60,000 for organizations located in remote areas)
  • Duration is up to two years.
  • Incorporated non-profit organizations can apply.
  • Indigenous government institutions can apply.
  • Total funding cannot exceed $100,000 (or $120,000 for organizations in remote areas).

Contact Information

See website for contact details

Processing Fee

N/A

Location/Classification

Canada

Arts, Culture, Sport

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